industry software
Talent & Creators
Staffing & Reporting Platform
Influencers and creators (UGC, lifestyle, beauty, fashion, gaming), models (editorial, commercial, fit, promotional), performers (hosts, dancers, musicians, DJs), entertainers (MCs, characters, live acts), and digital talent—plus the teams who support them (producers, stylists, MUAs, photographers, videographers, runners) all managed in one place.
Trusted by the best companies globally
Is this you right now?
- Scrambling to find replacement talent when someone cancels at the last minute?
- Chasing creators for missing briefs, content, or signed agreements?
- Dealing with late arrivals, unconfirmed call times, or unreliable communication?
- Managing bookings across endless WhatsApp chats, spreadsheets, and email chains?
- Relying on guesswork instead of real performance data to choose who to book again?
- Struggling with freelance invoices, self-billing, and complex payment workflows?
- Wasting hours processing travel, prop, wardrobe, or project-related expenses?
Imagine if you could...
Book the perfect talent for every project – without the chaos.
From fast, creator-friendly onboarding with digital right-to-work and unlimited video reels… to automated call-time reminders, instant briefs, and real-time reliability tracking… Staffwise helps you run a smoother, more professional talent operation from end to end.
Process payments and expenses in clicks rather than hours, keep clients fully informed, and give your talent a seamless, premium experience every time.
STAFFWISE
Workforce & Scheduling
Talent Onboarding
Bring your influencers, models, performers, creators, and entertainment talent into your workflow with a smooth, modern, fully customisable onboarding experience:
- A beautiful, branded onboarding flow that feels premium and creator-focused.
- Multiple signable contracts, agreements, NDAs, usage rights, consents, and opt-ins - all in one place, all digitally signed.
- Role-specific onboarding paths using company divisions, letting you tailor the process for influencers, performers, creators, or specialist talent groups.
- Integrated Right to Work checks (Manual & Digital), keeping compliance simple and stress-free.
- Automated reference collection when needed for specialised or high-profile talent roles.
- Unlimited video uploads, allowing talent to share multiple clips - introductions, acting reels, performance snippets, auditions, dance routines, style showcases, content samples, and any other footage needed to present their skills.
- Custom form builder so you can capture exactly the information you need - from portfolio links and social handles to performance categories, styles, availability, skills, and more.
Scheduling and Rostering
Make organising talent schedules effortless with intelligent, creator-friendly booking tools. Whether you’re coordinating content shoots, performance calls, rehearsals, brand work, or multi-day productions, Staffwise keeps everything clear and perfectly aligned.
- Effortless booking management: Create, manage, and update talent schedules through an intuitive interface - ideal for photo shoots, brand activations, rehearsals, livestream slots, events, and creator sessions. Import large schedules via spreadsheet or connect with external systems using our APIs.
- Location & brief notes: Add detailed location instructions, call times, wardrobe notes, parking info, contacts, links, scripts, or creative direction - everything talent needs for a smooth and professional experience.
- Targeted talent selection: Publish opportunities to your talent pool or privately invite specific individuals based on skills, categories, social metrics, performance style, experience level, or any custom criteria you define. Ensure every job is filled by the perfect match.
- Custom rate cards & pay rules: Apply bespoke rate cards by talent, role and campaign. Support fixed fees, hourly rates, day rates, usage uplifts, overtime, cancellations, and premium add-ons - ensuring every booking reflects the correct commercial terms with zero ambiguity.
Talent Profile Cards
Customisable, branded, and visually powerful – elevate the talent booking experience with profile cards designed specifically for influencers, creators, performers, and models. Every card is built around photos and videos, giving clients an immediate, authentic feel for the talent’s look, style, and capability.
- Pre-booking profile cards: Present curated groups of talent for consideration, complete with their photos, videos, styles, and key details. This allows clients to browse, shortlist, and register interest effortlessly.
- Post-booking profile cards: Provide clear visibility on confirmed talent, including their roles, content requirements, schedules, call times, creative notes, and post-completion feedback.
- Photo & video-led: Upload unlimited photos and videos to showcase everything, including headshots, reels, acting scenes, performance clips, TikToks, audition tapes, modelling walks, or content samples. Staffwise puts visuals at the heart of selection.
- Static & dynamic options: Maintain complete control over automation. Lock profile cards for polished presentations, or choose dynamic mode so updates (like new photos or videos) flow automatically.
- Customisable fields: Decide exactly what appears on each card - follower counts, social links, categories, languages, skills, measurements, portfolio URLs, and any custom data you need.
- Branded experience: Add client logos, colours, and background images to deliver a premium, on-brand experience that feels modern, professional, and cast-ready.
Talent Commitment
Successful projects depend on talent staying engaged, informed, and fully aligned with creative and contractual expectations. Staffwise strengthens talent commitment through clear communication, structured agreement, and multiple touchpoints throughout the entire booking lifecycle.
- Terms & Conditions: Present clear, creator-friendly Terms & Conditions during onboarding. Talent review and sign key policies covering content deliverables, deadlines, communication expectations, usage rights, cancellations, attendance, and professional conduct.
- Booking Confirmation: Once a talent member is booked, Staffwise sends a full confirmation package, including call sheets, schedules, creative direction, styling notes, scripts, locations, and any required technical details. This ensures every performer or creator arrives prepared and aligned.
- Job-Specific Contracts: Generate tailored contracts for each project or campaign. Define deliverables, content rights, shoot expectations, performance details, usage periods, payment terms, and any role-specific obligations, removing ambiguity and improving accountability.
- Creative Briefs: Share individual or batch briefs containing essential project information - brand guidelines, mood boards, storyboards, wardrobe requirements, performance notes, shooting style, tone, or influencer talking points.
- Automated Reminders: Reduce drop-outs, delays, and missed call times with automated reminders at each critical checkpoint. These include: pre-shoot reminders, day-before reminders, travel/en-route prompts, check-in times, check-out confirmations, and post-completion deliverable reminders.
Booking & Call-Time Management
Efficient management of bookings and call times is essential for smooth creative production. Staffwise gives you powerful tools to coordinate talent schedules, enhance communication, and ensure every shoot, performance, or content session runs flawlessly
- Dynamic Dashboard: A clean, real-time dashboard that acts as your control centre - showing booking statuses, call-time progress, talent readiness, and overall project flow at a glance.
- Effortless Talent Booking: Book creators, performers, or models directly into time slots, shoot windows, rehearsal blocks, or content sessions. Bulk scheduling is simple with our import tool for large, multi-day productions.
- Instant Communication: Keep talent informed through instant email updates, SMS notifications, and push alerts containing call times, location changes, wardrobe notes, scripts, briefs, or last-minute updates.
- Proactive Alerts: Receive early warnings when talent hasn’t confirmed travel, marked themselves en route, or checked in on time - helping you prevent delays, minimise reshoots, and maintain production efficiency.
Performance History & Reliability Tracking
In talent management, availability alone isn’t enough – you need to understand who is reliable, professional, and consistently delivers high-quality work. Staffwise builds a complete performance history for every creator, model, performer, or influencer so you can make confident booking decisions every time.
- Before The Booking: Did they confirm promptly? Did they arrive on time for the shoot, rehearsal, call time, or content session?
- During the booking: How did they perform? Did they follow the brief? Were deliverables completed? Any standout moments, exceptional professionalism, or issues that need noting?
- After the booking: Were there any changes needed to deliverables, content revisions, usage rights notes, or payment adjustments?
- Booking removals: If talent were removed from a project, the system records why - missed confirmations, late arrivals, cancellations, non-delivery, or any professionalism concerns.
Expenses
Make it easy for talent to claim project-related expenses quickly and accurately with a simple, transparent process designed for creators and performers.
- Flexible claiming: Submit expenses per booking or as ad-hoc claims.
- Custom categories: Track travel, props, wardrobe, equipment, or any project-specific costs with clear categorisation for accurate finance reconciliation.
- Travel calculations: Automatic mileage and distance-based travel claims for fast, reliable reimbursement.
- Correct rates every time: Multi-tier mileage/transport rates ensure fairness and consistency.
- Paid separately from fees: Reimburse expenses independently so talent aren’t left carrying the cost while waiting for their main payment.
- Seamless integrations: Connect with payroll or finance systems for smooth, timely payouts.
- Transparent reporting: Expense analytics help you stay on top of spend across all projects.
Payments
Handle talent payments smoothly with custom payroll exports and flexible integrations that fit your finance workflow – no more adjusting generic file formats.
- Custom payroll files: Generate payment files tailored exactly to your finance system for fast, error-free processing.
- Self-billing invoices: Automatically create self-billing invoices for freelance creators and performers, saving time and removing manual admin for both sides.
See our Staffwise Creds for more details.
Surveywise
Surveys & Reporting
Data Collection
Collect structured, high-quality data from your talent with ease. Surveywise lets you build fully customisable forms for content submissions, performance reports, campaign deliverables, and creator feedback – all fast, intuitive, and reliable.
- Multiple question types to capture exactly what you need - from links and uploads to ratings, text, checklists, and media inputs.
- Advanced scripting, routing, and logic to keep forms short, smart, and efficient for talent.
- Autosave and real-time syncing to ensure no data or deliverables are ever lost.
- Offline mode for capturing data even when filming or performing in low-signal environments.
- Add instructions, examples, and creative guidance to each question to ensure 100% accuracy in submissions.
- Save location-specific notes (studio access, entry codes, shooting restrictions, etc.) for automatic visibility whenever talent are assigned there.
- Link multiple bookings or campaign tasks to one form so all deliverables and data flow into a unified dataset.
- Apply visibility rules by region, project type, category, or custom tags.
- Set triggers to notify managers instantly of key events - such as incident reports, missing deliverables, or urgent issues requiring immediate action.
Client Area
Give your clients instant, real-time visibility into everything happening across their talent bookings, content deliverables, and performances. The Client Area enhances transparency, removes unnecessary back-and-forth, and empowers clients to review progress and make decisions quickly – from anywhere.
- Live insights & activity: Clients can immediately access high-level data, creator submissions, deliverable status, performance notes, and project analytics in real time for faster, more informed decision-making.
- Centralised media hub: All photos, videos, reels, audition clips, content submissions, and performance media are stored in one organised location - easy to view, filter, and download.
- Custom PDF report cards: Generate polished, branded PDF reports for each submission, combining survey data, briefs, performance notes, and media into a clear, professional summary.
- Flexible exports: Export data in multiple formats using advanced filters. Power BI-friendly exports make it easy to integrate directly into client dashboards and reporting workflows.
Use Cases
Here are some common ways Surveywise can be used to gather valuable insights and improve future creator campaigns, productions, and performances:
- Talent Feedback: Capture creator or performer feedback on briefs, call times, production teams, or overall experience.
- Client Satisfaction: Collect client ratings on delivered content, performance quality, professionalism, and alignment with brand guidelines.
- Content Quality Review: Gather structured evaluations of submitted content - creativity, accuracy, storytelling, relevance, and execution.
- Production Experience: Capture insights from creators and performers about studio setups, on-site logistics, flow, and communication.
- Improvement Suggestions: Collect suggestions from both clients and talent to refine future productions, briefs, processes, and campaign workflows.
See our Surveywise creds for more details.
Success Stories
What It Really Feels Like to Work With Us
Don’t just take our word for it – see what our clients say when the cameras are rolling (and when they forget they’re on).
“It’s the first time we’ve felt like someone actually gave a damn.”
Hit play on the video to hear how we’ve helped businesses like yours to move faster, smarter, and with way less stress.