industry software
Production, Crew & Construction Staffing & Reporting Platform
Staffwise brings staffing, job management, and reporting into one place for hands-on teams. From carpenters and riggers to AV techs, plant operators, and site supervisors, keep schedules, call times, and on-site coordination running smoothly across workshops, warehouses, sites, and venues.
Trusted by the best companies globally
The Workforce Ecosystem for All Production, Build & Construction Operations.
For carpenters, riggers, electricians, scenic painters, AV techs, fabricators, general labourers, dryliners, joiners, steel fixers, installers, plant operators and site supervisors working together across workshops, warehouses, construction sites and venues.
Staffwise brings complete organisation, compliance and visibility into one powerful platform, keeping your entire workforce connected, prepared and performing at their best.
Onboarding & Compliance. Get Every Crew Member Site-Ready Faster.
Staffwise streamlines crew onboarding with a fully digital role based workflow that automatically collects IDs, Right to Work documents, CSCS cards, IPAF/PASMA certifications and all required H&S credentials.
Contracts, NDAs, freelancer agreements and work histories are stored in a single secure location, ensuring full compliance and transparency from day one. Whether onboarding carpenters, riggers or AV technicians, Staffwise eliminates admin and gets your crew ready for site rapidly and reliably.
Scheduling & Operations. Smarter Planning, Real-Time Tracking & Reliable Crews.
Plan and manage multi-day builds, installations and de-rigs with intelligent scheduling tools designed for production workflows. Real-time GPS check-ins deliver accurate attendance and hour tracking, while training and certification management ensures only qualified crew are booked onto the right tasks.
On-site, instant incident reporting captures H&S issues, near-misses and damages with photos and severity tagging. Performance logging builds a detailed history of craftsmanship, reliability and teamwork, helping you book the right people every time.
Project Management & Documentation. Centralised Files, Full Oversight & Seamless Handover.
Staffwise gives production managers total visibility across projects with full audit trails, QC checklists and digital snagging tools – perfect for clean, accountable client handovers.
Multi-project and multi-venue controls keep teams aligned, while secure, permission-based file storage centralises everything: drawings, floorplans, build packs, RAMS, method statements and all critical site documentation. Whether in the workshop or on the show floor, your team always has the information they need, exactly when they need it.
STAFFWISE
Workforce & Scheduling
Crew Onboarding
Onboard your carpenters, scenic painters, fabricators, set builders, exhibition stand constructors, electricians, riggers, AV & lighting technicians, site labourers, metalworkers, project managers, technical directors, site supervisors, logistics & warehouse teams, installation crews, de-rig teams, health & safety officers and all production crew with a fully tailored registration process:
- A comprehensive, fully customisable and brandable onboarding workflow designed for production teams.
- Multiple signable contracts, NDAs, safety consents, method statements and job-specific agreements.
- Company divisions to allow separate onboarding flows for carpentry, scenic, AV/lighting, rigging, crew pools, or contractors.
- Integrated Manual and Digital Right to Work checks.
- Automated reference collection for freelancers and contractors.
- Video bio uploads for introducing crew to PMs and clients.
- Pre-loaded fields for tools carried, experience levels, certifications, shop competencies, skills and safety information, ready to use out of the box.
- Custom form builder to add any additional questions you need, from machinery experience to specialist equipment or project-specific requirements
Scheduling and Rostering
Simplify your production scheduling with powerful, time-saving rostering tools. Whether you’re planning multi-day builds, large exhibitions, installations, rehearsals or de-rigs, Staffwise keeps everything organised.
- Effortless rostering: Quickly build schedules, assign crew, or bulk import from spreadsheets. Fully API-friendly for system integrations.
- Location notes: Add or reuse site-specific notes (loading bay access, PPE rules, parking, hall numbers, gate passes, etc.).
- Targeted staffing: Publish shifts to your wider crew pool or selectively invite specific skilled staff based on predefined criteria (IPAF, PASMA, carpentry level, AV experience, etc.).
Profile Cards
Customisable, branded and optimised for production managers – profile cards give full clarity on every crew member at every stage of the project.
- Pre-booking profile cards: Show curated sets of applicants to PMs and clients, helping them choose the right carpenters, painters, techs or riggers.
- Post-booking profile cards: Provide visibility into who's booked, what their role is, and their shift details - with post-build reviews.
- Static & dynamic options: Choose how automated the process is based on your operational workflow.
- Customisable fields: Display only the details that matter (skills, certs, experience, bio video, previous ratings, etc.).
- Branded experience: Include client or agency logos, colours and backgrounds for a polished, professional feel
Crew Commitment
Event builds depend on committed professionals. Staffwise keeps your crew aligned, informed and reliable via layered touchpoints that drive professionalism and accountability:
- Terms & Conditions: Collect key policies on conduct, punctuality, safety standards and site protocols during initial onboarding.
- Booking confirmation: Ensure crew receive briefs, call times, assembly points, PPE requirements and instructions as soon as they're booked.
- Job contracts: Create task-specific or project-specific agreements to eliminate confusion and improve accountability.
- Briefings: Send individual or batch briefs with location maps, build responsibilities, uniform/PPE lists and client expectations.
- Automated reminders: Reinforce reliability with automated reminders - check-off, day-before, en-route, check-in, check-out and post-shift
Staff Files
Store and manage all project documents in one place:
- RAMS, method statements, H&S documents.
- Build packs, drawings, CAD files, floor plans, elevations.
- Tool lists, equipment manifests, risk assessments.
- Client handover sheets, QC forms, snag lists.
- Workshop instructions, CNC cut lists, and print files.
Centralised, accessible and fully permission-controlled.
Shift Management
Smooth site operations rely on accurate, real-time visibility. Staffwise provides the tools to ensure every build stays on track.
- Dynamic dashboard: Your real-time command centre showing attendance, build progress and crew status at a glance.
- Easy crew booking: Assign staff individually or bulk-import schedules in seconds.
- Instant communication: Reach your crew instantly via email, SMS or push notifications.
- Proactive alerts: Receive alerts when crew haven’t marked themselves en-route or failed to check in on time to prevent delays or lost shifts.
Performance Logging
In event production, reliability and skill matter. Staffwise goes beyond scheduling – it builds a full performance record for every crew member.
- Before the shift: Did they confirm? Did they show up? Were they late?
- During the shift: Work quality, professionalism, teamwork, issues or standout moments.
- After the shift: Any pay adjustments, issues raised, or feedback logged.
- Shift removals: Track exact reasons (no-show, unsafe conduct, poor performance, refusal of tasks, etc.).
No guesswork – just clear, accurate performance history that ensures the best people get booked again.
Expenses
Support your crew efficiently with a smooth, reliable expenses process designed for both workshop and on-site teams.
- Shift-based or ad-hoc expense submission options.
- Custom categories for accurate finance reporting (materials, travel, parking, consumables, tools, etc.).
- Travel claims via Mileage A-B and Duration A-B for fast, accurate reimbursement.
- Multi-tier mileage rates (e.g., van vs. car) automatically applied.
- Pay expenses independently of payroll to avoid cash-flow issues for contractors.
- Integrations with your payroll provider for seamless processing.
- Full reporting for financial oversight.
Payments
- Custom payroll files and integrations designed to match your finance system exactly - no manual edits.
- Self-billing invoices automatically generated for self-employed crew to streamline payment cycles.
See our Staffwise Creds for more details.
Surveywise
Surveys & Reporting
Data Collection
Create all your production-related surveys – from site inspections to QC checks – with speed and accuracy.
- Fully customisable surveys for carpentry checks, scenic finishing, AV line checks, H&S inspections, staff evaluations and more.
- Wide range of question types for structured, reliable data capture.
- Advanced routing/scripting for smart, efficient workflows.
- Autosave ensures no data is lost on site.
- Offline mode for venues or halls with poor connectivity.
- Add instructions or build notes to any question to ensure accuracy (e.g., photo angles, measurements, safety steps).
- Save venue-specific notes in the location database for automatic visibility on future visits (loading dock rules, hall access, PPE).
- Assign multiple projects, venues, or repeating builds to the same survey so all data flows into one unified dataset for the client.
- Set location- or tag-based visibility rules (e.g., only show questions for AV setups, electrical checks, or scenic touch-ups based on hall or region).
- Create triggers to notify PMs instantly of issues such as safety hazards, defects, damages, misbuilds, delays or incidents.
Client Area
Give clients – production companies, agencies, brands or exhibition organisers – real-time visibility.
- Access all live data, QC results, and site reports instantly.
- View and download all photos and videos captured by crew.
- Generate customised PDF report cards for each submission.
- Export datasets in multiple formats including Power BI-friendly formats.
Use Cases
Examples of how Surveywise enhances event production and exhibition build projects:
- Quality Control: Measuring workmanship, finishes, scenic details.
- Safety Checks: Recording hazards, risks, PPE issues.
- Build Progress Monitoring: Tracking each phase of construction.
- AV Line Checks: Verifying equipment, wiring, and signal paths.
- Handover Documentation: Full walk-through reports with photos/video.
- Crew Feedback: Understanding crew challenges on site.
- Client Feedback: Insights on performance, communication, setup quality.
- Post-Event De-Rig Checks: Ensuring materials and equipment are safe, stored or returned.
See our Surveywise creds for more details.
Success Stories
What It Really Feels Like to Work With Us
Don’t just take our word for it – see what our clients say when the cameras are rolling (and when they forget they’re on).
“It’s the first time we’ve felt like someone actually gave a damn.”
Hit play on the video to hear how we’ve helped businesses like yours to move faster, smarter, and with way less stress.