BUILT TO WORK TOGETHER
One Connected Ecosystem. Powerful Tools for Every Part of Your Operation.
From workforce management and field execution to data, communication and automation, WiseOS gives your teams the tools to manage work, people and performance from one place.
Recruit
Tailor your talent search with custom registration forms that fit your needs.
Onboard
Keep applications organized with an efficient tracking process that makes sorting a breeze.
Setup
Set job-specific parameters to ensure every shift is tailored to perfection.
Schedule
Plan with ease using an intuitive schedule creator that saves time and avoids headaches.
Search
Find the perfect match! Quickly pair staff with the shifts that suit them best.
Communicate
Stay in the loop with your team using seamless communication tools.
Publish
Get the word out! Raise awareness of open shifts with just a few clicks.
Book
Streamline your process with a booking system that’s fast and frustration-free.
Brief
Ensure everyone’s on the same page with integrated briefing procedures.
Deploy
Keep it live! Stay updated with real-time shift notifications.
Manage
Oversee it all from a custom dashboard designed to put you in control.
Survey
Build flexible forms for quick feedback and easy data collection.
Expenses
Track expenditures and outlays to keep your finances in check.
Evaluate
Boost team performance with reputation and feedback tools.
Pay
Handle payroll like a pro with custom outputs that fit your system.
Reporting
Dive into metrics and feedback to make data-driven decisions.
Locations
Manage site-specific information effortlessly across your operation.
Clients
Keep relationships thriving with a built-in client CRM.
Reports
Analyze shift data to uncover insights and improve processes.
Stock
Keep inventory on point and improve accuracy like never before
Need more info?
Keep scrolling!
Staffwise
Recruit
Accelerate growth with an efficient and speedy registration form.
- Fully customisable and branded registration journeys
- Multiple terms, consents, marketing preferences and declarations
- Integrated Digital Right to Work and compliance verification
- Automated reference collection and candidate screening
- Health declarations, dietary requirements and workforce profiling
- CV AI analysis and candidate suitability scoring
- AI-powered video assessments with automated candidate analysis
- Video bios and profile introductions
- Custom forms, questionnaires and onboarding workflows
- Qualifications, certifications and compliance tracking
- Government DBS Update Service checks (UK)
- Multiple divisions, roles and work areas within a single ecosystem
- Centralised workforce profiles accessible across the WiseOS ecosystem
Staffwise
Onboard
Create intelligent onboarding journeys that automate compliance, accelerate hiring and ensure every worker is ready to deploy.
Video Assessments & Interviews
- Use AI-powered video assessments and interview workflows to evaluate candidates faster, improve hiring decisions and create a consistent screening process across your workforce.
Application Tracking
- Build custom onboarding pipelines with automated statuses, approvals and compliance checkpoints, ensuring every candidate completes the right steps before progressing.
Compliance & Verification
- Automate Right to Work checks, reference collection, qualifications, certifications and compliance tracking from a single centralised workforce profile.
Workforce Intelligence
- Leverage CV AI, Video Assessment AI and workforce data to identify the most suitable candidates, reduce manual screening and improve workforce quality at scale.
Staffwise
Setup
Configure the operational, commercial and compliance requirements that ensure every project is delivered consistently and correctly.
- Roles & Responsibilities: Assign team leaders, supervisors and managers with the permissions and visibility required to effectively manage workforce delivery.
- Ownership & Accountability: Allocate account managers and maintain a complete history of ownership, ensuring continuity and transparency throughout the project lifecycle.
- Compliance & Documentation: Assign job-specific terms, policies, safety requirements, consent forms, liability waivers and operational documentation to support compliance and governance.
- Workforce Rules: Configure project-specific requirements including check-in parameters, location controls, mileage calculations and workforce eligibility criteria.
- Communications & Reminders: Customise automated reminders, notifications and workforce communications to ensure staff receive the right information at the right time.
- Project Configuration: Tailor operational settings, workflows and delivery requirements to meet the unique needs of each client, project or campaign.
Staffwise
Schedule
Save time and your sanity by using our powerful, yet simple and efficient, schedule creator
Flexible Scheduling
- Create fixed shifts, open shifts and multi-location schedules, giving your teams complete flexibility to manage any workforce requirement.
Batch Booking & Rapid Deployment
- Book multiple workers onto multiple shifts simultaneously, dramatically reducing scheduling time for large projects, events and field operations.
Workforce Automation
- Automate shift invitations, confirmations, reminders and workforce communications, reducing manual administration while improving fill rates, engagement and attendance.
AI-Powered Workforce Intelligence
- Use workforce behaviour, availability, attendance history and performance data to identify the most suitable workers for every opportunity.
Pay & Rate Management
- Configure pay rates, overtime rules, holiday pay calculations, anti-social hours and compliance controls to support complex workforce models.
Commercial Control
- Manage client charge-out rates, generate quotations, export payroll data, create invoices and track profitability from a single source of truth.
Imports & Connectivity
- Import schedules, automate data feeds and integrate with external systems to streamline workforce planning across your organisation.
Staffwise
Search
Enhance your reputation by selecting the right people for the job with our intuitive and comprehensive search and fulfilment features.
- Intelligent Workforce Matching: Identify suitable workers using skills, availability, location, compliance status, certifications, experience and workforce history.
- Advanced Search & Filtering: Search across hundreds of workforce attributes and criteria to quickly find the right people for every role, project or client requirement.
- Multi-Role & Workforce Searches: Find workers across multiple divisions, work areas, skills, certifications and talent pools from a single search experience.
- Exclusion & Compliance Controls: Exclude unsuitable workers, apply compliance requirements and ensure only eligible candidates are considered for opportunities.
- Saved Searches & Talent Pools: Save frequently used searches and build talent pools that accelerate future workforce planning and deployment.
- Workforce Reputation: Search and rank workers using performance ratings, attendance history, reliability, client feedback and workforce reputation data.
- AI-Powered Workforce Intelligence: Leverage workforce behaviour, responsiveness, performance and historical outcomes to support smarter workforce selection and deployment decisions.
Staffwise
Communicate
Keep your workforce informed, engaged and connected through automated, multi-channel communications delivered at every stage of the workforce lifecycle.
- Multi-Channel Communications: Engage with workers through email, SMS, push notifications, in-app messaging and other communication channels from a single platform.
- Templates & Automation: Create reusable communication templates and automate messages across onboarding, scheduling, bookings, deployments, surveys and workforce management processes.
- Operational Notifications: Automatically notify workers of shift updates, booking changes, reminders, cancellations, compliance requirements and important operational updates.
- Targeted Messaging: Send communications to specific teams, projects, locations, roles, tags or workforce groups to ensure the right message reaches the right audience.
- Delivery & Audit Tracking: Maintain a complete audit trail of communications, including delivery status, timestamps and workforce engagement history.
- Failed Delivery Management: Receive alerts for undelivered communications, helping teams quickly identify issues and maintain communication effectiveness.
- Workforce Engagement: Improve responsiveness, reduce no-shows and strengthen workforce engagement through timely, consistent and automated communications.
Staffwise
Publish
Promote opportunities to the right people, attract applicants and build stronger workforce engagement through intelligent publishing and invitation workflows.
- Shortlist: Build and manage candidate shortlists, allowing recruiters and managers to identify suitable workers and take action when opportunities become available.
- Publish: Publish jobs and shifts to your workforce with configurable visibility, statuses and publishing rules, ensuring opportunities reach the right audience.
- Targeted Invitations: Invite specific workers to view and apply for opportunities based on skills, availability, compliance, location or client requirements.
- Workforce Applications: Allow workers to discover, view and apply for available opportunities through the staff portal and mobile app, helping increase engagement and fill rates
- Location-Based Opportunities: Display relevant opportunities within a configurable radius, helping workers quickly identify suitable shifts and reducing travel-related dropouts.
- Automated Communications: Keep workers informed throughout the application process with automated confirmations, updates and notifications.
- Applicant Management: Track responses, applications and outcomes in real time, giving teams complete visibility of workforce interest and engagement.
Staffwise
Book
Deploy the right people faster with intelligent booking workflows, automated communications and compliance-driven workforce controls.
- Flexible Booking Workflows: Configure booking processes to suit your operation, with custom confirmation templates, booking rules and workforce requirements.
- Compliance-Driven Booking: Ensure only qualified, compliant and approved workers can be booked, helping reduce risk and maintain operational standards.
- Batch Booking: Book multiple workers onto multiple shifts simultaneously, dramatically reducing administration and accelerating workforce deployment.
- Workforce Flexibility: Manage employed, self-employed and mixed workforce models from a single platform, with booking controls tailored to your requirements.
- Rate & Cost Management: Apply worker-specific rate cards, make shift adjustments at the point of booking and maintain complete control over workforce costs.
- Automated Confirmations: Automatically send booking confirmations, updates and communications to ensure workers remain informed throughout the booking process.
- Acknowledgements & Acceptance: Require workers to acknowledge and accept bookings, creating a clear audit trail and improving workforce accountability.
- Intelligent Workforce Selection: Support booking decisions using workforce availability, compliance, performance history and workforce intelligence to help identify the most suitable workers.
Staffwise
Brief
Manage client expectations by ensuring staff are briefed and fully versed for each job.
- Custom Briefing Templates: Create reusable briefing templates tailored to clients, projects, locations, roles and operational requirements.
- Dynamic Content: Automatically personalise briefings using workforce, client, project and shift information to ensure every worker receives relevant instructions.
- Documents & Resources: Attach guides, maps, schedules, health and safety documents, training materials, images and supporting resources directly to your briefings.
- Bulk Distribution: Distribute briefings individually or at scale, ensuring the right information reaches the right people at the right time.
- Acknowledgement & Compliance: Require workers to review and acknowledge briefings before deployment, creating a clear audit trail and reducing operational risk.
- Workforce Readiness: Improve consistency, reduce misunderstandings and help ensure every worker arrives prepared to deliver against client expectations.
Staffwise
Deploy
Ensure the right people are in the right place at the right time with automated communications, live workforce tracking and real-time deployment visibility.
- Staff Portal & Mobile App: Give staff access to schedules, job information, surveys, documents, expenses, communications and updates through a single mobile experience.
- Automated Communications: Keep workers informed with automated invitations, confirmations, reminders and notifications delivered at key stages of the deployment process.
- Live Workforce Tracking: Monitor workforce activity in real time, including en route status, lateness, check-ins, breaks and shift completion.
- Profile Cards & Team Visibility: Provide stakeholders with instant access to workforce profiles, contact details, certifications, experience and shift allocations through dynamic profile cards.
- Attendance & Readiness: Reduce no-shows and improve workforce readiness through proactive communications, status tracking and operational alerts.
- Real-Time Operational Visibility: Give managers and clients complete visibility of workforce deployment, helping identify and resolve issues before they impact delivery.
Staffwise
Manage
Gain complete visibility and control over your workforce, operations and activity from a single real-time command centre.
- Operational Overview: Monitor jobs, shifts, workforce activity and key operational metrics from a centralised dashboard designed to keep teams informed and in control.
- Personalised Workspaces: Customise dashboards, alerts and notifications to display the information most relevant to your role and responsibilities.
- Workforce Fulfilment: Track booking progress, workforce availability and fulfilment rates in real time, helping identify gaps before they impact delivery.
- Live Activity Tracking: Monitor workforce activity, shift updates, check-ins, communications and operational events as they happen.
- Workforce Visibility: Access workforce profiles, compliance records, certifications, availability and performance data from a single source of truth.
- Calendar & Planning: View and manage workforce activity across multiple projects, clients and locations through flexible calendar and planning tools.
- Intelligent Alerts: Automatically identify compliance issues, expiring certifications, payroll exceptions, staffing shortages and other items requiring attention.
- Rapid Replacement Management: Quickly identify and deploy replacement staff to minimise disruption caused by cancellations, no-shows or workforce shortages.
- Data Quality & Housekeeping: Maintain accurate workforce records with tools designed to identify incomplete profiles, missing information and data quality issues.
Surverywise
Survey
Gather all the activity data you need with our super flexible survey system.
Builder
- Create highly configurable surveys, audits, inspections, mystery shopping forms, retail execution tasks, event reports, compliance checks, registrations, quizzes and custom workflows using an intuitive drag-and-drop builder. Design simple forms or complex multi-stage processes without requiring technical expertise.
Features
- Go beyond traditional surveys with advanced question types, conditional logic, signatures, barcode scanning, image capture, image markers, video playback, GPS verification, scoring, triggers, notifications and automated workflows. Build data collection processes that ensure consistency, accuracy and accountability across your organisation.
Allocate
- Control exactly who can access surveys and when. Assign forms to shifts, jobs, projects, staff, teams, tags, locations or clients, with configurable rules that automatically determine visibility based on role, status, schedule or operational requirements.
Capture
- Collect data seamlessly through the mobile app or web portal with automatic saving, offline capability, GPS validation, real-time quality checks and submission alerts. Ensure every submission is complete, accurate and ready for reporting, regardless of connectivity or location.
Analyse
- Transform submissions into actionable insights through real-time dashboards, reporting and analytics. Monitor performance, identify trends, measure compliance and make informed decisions using a central source of truth for operational data.
Staffwise
Expenses
From receipts to reports, our expenses feature turns admin pain into instant clarity.
- Custom expense categories and approval workflows
- Shift-based and ad-hoc expense claims
- Mileage and travel calculations using distance and duration
- Multi-tier mileage and travel rate management
- Process expenses independently from payroll
- Integrate with your payroll provider
- Real-time expense reporting and analytics
- Receipt capture and supporting documentation
- Centralised approval and audit trail
Staffwise
Evaluate
Measure workforce performance, capture real-time feedback and build a complete picture of workforce quality across every shift, project and client.
- Performance Ratings & Sentiment: Capture client ratings and sentiment-based feedback for every shift. Quickly assess performance as acceptable or unacceptable while building a comprehensive history of workforce quality and client satisfaction.
- Shift Sign-Off & Approvals: Review, approve and sign off shifts individually or in bulk, ensuring accurate records and streamlined operational workflows.
- Workforce Reputation: Build a comprehensive reputation score using performance history, attendance, responsiveness, feedback and shift outcomes.
- Star Performers: Identify and prioritise your highest-performing workers, making it easier to deploy your best people to your most important opportunities.
- Client Portal Visibility: Allow clients to review workforce activity, approve completed shifts and provide feedback directly through the WiseOS customer app.
- Attendance & Reliability Tracking: Record shift withdrawals, cancellations and attendance history to provide greater visibility into workforce reliability and commitment.
- Workforce Intelligence: Transform workforce data into actionable insights, helping managers make faster and more informed staffing decisions based on proven performance.
Staffwise
Pay
Secure accurate payments by utilising custom personalised payroll files.
Employed Staff
- Optimize efficiency by eradicating manual file handling, saving time, and eliminating errors completely with personalized payroll files. These files can encompass various categories, including but not limited to, new starters, changes of details, and payroll exports
- Choose from our preset file formats tailored for various well-known payroll service providers, such as BrightPay, Paycircle, and ADP
- Integrations with Quickbooks and Xero, and may more
Self-employed Staff
- Custom freelance pay run exports
- Bacs files for every bank
- Auto-generated self-billing freelance invoices
Hastee Pay / Wagestream
- Give staff the option to request earnings on demand
Surveywise
Reporting
Track measurements, metrics and anecdotal feedback with our clientarea reporting.
Explore
- Access and consolidate information within the Clientarea.
- Visualize quantitative data through charts and graphs
- Organize qualitative FAQs and comments in list format
- Review submissions and generate report cards
- Establish client accounts for access
Export
- Export all or selected data sets
- Browse and download photos
- Download as docx, pptx, xlsx, csv, etc
API
- Public API for linking to third party systems such as PowerBI & Google Looker Studio
Custom reports ** Additional costs may apply
- Fully client branded
- In PDF, Excel, Word or Powerpoint
- Punchy data driven insights
- Illustrate KPI’s
- Automated delivery
Staffwise
Locations
Location database to automatically save and pass on crucial location information.
- Centralised Venue Information: Store essential details about each location, including contact information and key venue notes
- Flexible Check-In Points: Set specific check-in locations separate from the main venue to streamline attendance tracking.
- Scheduling & Staffing: Ensure staff have all necessary venue details when they’re booked, improving on-site efficiency.
- Survey & Inventory Management: Use locations within surveys for inventory tracking, audits, and compliance checks.
- Optimised Routing & Navigation: Help staff find the right locations with precise mapping and routing features.
- Enhanced Reporting & Insights: Link venue data to reports for better decision-making and operational oversight.
- Automated Scheduling: Create and manage call files and schedules directly from the location database for streamlined compliance and quality control.
Staffwise
Clients
Manage client relationships, contacts, commercial information and operational notes from a centralised client workspace.
- Client Profiles: Maintain a complete view of your clients, including key details, contacts, preferences and operational information.
- Revenue Visibility: Monitor client activity, spending trends and revenue performance to support stronger commercial decision-making.
- Contact Management: Store and manage multiple client contacts, ensuring teams always have access to the right people.
- Notes & Activity History: Capture important notes, conversations, requirements and operational information in a single location.
- Reminders & Follow-Ups: Create reminders and action points to help teams stay organised and maintain client engagement.
- Commercial Controls Configure client-specific rates, pricing structures and default settings to streamline workforce planning and administration.
Staffwise
Reports
Acquire a deeper understanding of the metrics and performance of all your companies. Utilise filters to refine results and focus on key targets.
- Attendance: Rationalise attendance and gain insight into lost shifts
- Punctuality: Amalgamation of all staff check-ins into groups
- Evaluation: Staff shift evaluation history
- Profile Card Ratings: Average and totals of client ratings
- Staff Statistics: Track ethnicity, age, gender of your staff
- Distribution Map: Ensure national coverage with a district breakdown map of shifts vs staff
- Cost Breakdown: Analysis of the entire flow of costs associated with your staffing
- Expenses: Cumulative sums of expenditures across all categories
- Management Information: Track staff booker performance
Staffwise
Stock
Prevent stock issues and improve inventory accuracy with our stock management system.
- Track Stock Movements: Add, manage and track stock transactions between venues and staff
- Track Stock Quantity: Avoid under or over-stocking issues by logging stock quantities
- Rationalise Stock: Rationalise stock between locations and staff
Staffwise
Recruit
Accelerate growth with an efficient and speedy registration form. In addition to standard features, we also have:
- A fully customisable and brandable registration
- Add multiple terms, consents, opt-ins and opt-outs
- Integrated Digital Right to Work checks
- Automated collection of job references
- Health declaration and dietary requirements
- 30 to 120-second video bio upload
- Form builder for your custom questions
- Custom certifications and qualifications
- Government DBS update service checks (UK)
- Up to 3 additional work areas
Staffwise
Onboard
For internal due diligence create a custom application tracking route to employee approval.
Interviews
- Establishing interview spaces and implementing a system for staff self-booking can be accomplished through a straightforward process
Custom staff statuses
- Creating a structured onboarding process with custom staff statuses is a great way to ensure that new employees go through the necessary steps before progressing to the next stage
Staffwise
Setup
Each job can vary, thus we offer a wide array of setup parameters to ensure every process to delivery is handled correctly. Such options include:
- Ensure team leader based roles have the permissions required to manage their team
- Assign account managers and log the history of ownership should a job be passed to another manager
- Allocate job specific terms such as data protection, safety protocols, consent forms or liability waivers
- Job specific check-in distance and cost per mile for mileage claims for staff
- Customise delivery times and content of up to 6 shift reminders
Staffwise
Schedule
Save time and your sanity by using our powerful, yet simple and efficient, schedule creator
Fixed shifts
- Fixed shifts refer to a work schedule with a predetermined set of hours during specific time slots. In this type of scheduling, staff are assigned a fixed start time and end time for their workday
Open shifts
- Open shifts refer to work hours or shifts within a schedule that are not assigned to a specific employee. Instead, these shifts are left vacant or "open" for staff to voluntarily claim or sign up for based on their availability and preferences. Open shifts are often part of a flexible scheduling system, allowing employees to have some control over their work hours
Intuitive features
- Create shifts in blocks for speed
- Multiple levels of default rates
- Create overtime and anti-social rules
- Rates with or without Holiday Pay (UK only)
- Minimum living wage alerts (UK only)
Import schedules
- Import jobs and schedules from spreadsheets
- FTP import for feeding schedules from your CRM
Client charge-out rates
- Add client charge out rates for profit reports
- Create client quotes
- Export client invoices at payroll
Staffwise
Search
Enhance your reputation by selecting the right people for the job with our intuitive and comprehensive search and fulfilment features.
- Intuitive AI-based shift-people matching
- Search by 100’s of available filters and criteria
- Search for staff using multiple work areas
- Exclusion searches
- Save frequent searches
- Reputation search via multiple rating systems
Staffwise
Communicate
Be connected and select the right communication method for your business.
- Communication options: Communicate with staff via up to 5 different channels
- Email templates: Create multiple templates for all system and custom processes
- Automatic prompts: Prompts to communicate any and all changes to staff
- Audit trail: All communications are logged for audit purposes
- Unsent emails: Receive notifications of rejected emails and rectify
Staffwise
Publish
Raise awareness of upcoming jobs by publishing shifts to the job market.
- Shortlist: Add staff to shortlist to action at a later date
- Publish: Publish shifts to the Job Market with custom statuses
- Invite: Be selective and invite specific staff to view and apply to shifts in the Job Market
- Apply: Staff can easily view, select and apply for shifts within a given radius in their staffarea or app
- Decline: Automatic rejection notification to applied staff of a booked shift
Staffwise
Book
Increase productivity with our streamlined booking process.
- Create multiple shift confirmation templates
- Restrict booking to only compliant staff
- Book staff as employed or self-employed
- Make shift adjustments at the time of booking
- Apply staff custom rate cards
- Automated shift confirmations to staff
- Acknowledgement of booking required from staff
Staffwise
Brief
Manage client expectations by ensuring staff are briefed and fully versed for each job.
- Create unlimited custom briefing templates
- Use tags to auto-populate the copy based upon shift role
- Upload and store briefing documents to add to your brief
- Send your brief individually or in bulk
- Acknowledgement of brief required from staff
Staffwise
Deploy
Plan for success and reduce no shows with our automated reminders and live updates.
- Staff Portal and App: Staff can conveniently manage everything all in one place and on the go
- Shift Reminders: Automated per job at key chosen points as shift approaches
- Live Updates: Be notified when staff are en route, late, checked in, on a break and checked out
- Profile Cards: Dynamically linked profile cards sent to stakeholders for visibility of staff on a shift or job
Staffwise
Manage
Be organised and manage staff, shifts and jobs with our colour-coded dashboard.
- Overview: See a snapshot of all activities in one place
- Customise: See activity and notifications relevant to you only
- Fulfilment Status: Percentage of shifts booked per job with applied staff tally
- Shift Status: Date and timestamp of shift activity log
- Staff Overview: View and access all key staffing categories
- Monthly Calendar: Categorize and filter for ease of viewing
- Associated Staff: Accelerate the drop-out replacement process
- Requires Urgent Attention: Compliancy, certification and payroll issues alerts
- Housekeeping: Keep your database fresh and clean
Surveywise
Survey
Gather all the activity data you need with our super flexible survey system.
Builder
- Our easy-to-use survey builder for all your survey needs: event reporting, field reporting, retail marketing, mystery shopping, auditing, site inspections, data collection, customer registration, competition entry, quizzes, employment forms, E-learning and development, brand awareness, knowledge checker, staff appraisals, client feedback, petitions, reviews and anything else with a survey
Features
- Survey functionality that goes above and beyond. All question types, predefined questions, quiz questions, signatures, barcode scanners, image markers, play videos & control scrubbing, location GPS check-in, multiple page forms, survey logic, triggers & notifications
Allocate
- Assign and define when and who has access to surveys
- Assign to shifts, jobs, staff, tags or leave as open
- Define rules for when surveys are visible
Capture
- Complete the surveys via the staffarea or app
- Responsive and intuitive
- Question by question auto save
- Collect and submit offline
- Ensure quality of data with submit alerts
STAFFWISE
Expenses
Gather all the activity data you need with our super flexible survey system.
- Expense tracking via custom categories
- Shift-based and ad-hoc claiming methods
- Travel claims via Mileage and Duration A-B
- Default multi-tier cost per m/km
- Pay expenses independently of payroll
- Custom integrations with your payroll provider
- Reporting and analytics
STAFFWISE
Evaluate
Build up the reputation of each staff member by logging staff performance, sentiment and shift feedback.
- Client Rating: Clients can sign off and rate staff performance for any given job
- Evaluate and Sign-Off: Clients can sign off and rate staff performance for any given job
- Trophy Ratings: Sum up shift assessments and classify them into bronze, silver, and gold trophies
- Star Players: Give your best performing staff a higher weighting in the searches
- Timesheets: Export custom branded timesheets for client approval
- Unbooking: Record and assess instances of shift cancellations against staff reputation
STAFFWISE
Pay
Secure accurate payments by utilising custom personalised payroll files
Employed Staff
- Optimize efficiency by eradicating manual file handling, saving time, and eliminating errors completely with personalized payroll files. These files can encompass various categories, including but not limited to, new starters, changes of details, and payroll exports
- Choose from our preset file formats tailored for various well-known payroll service providers, such as BrightPay, Paycircle, and ADP
- Integrations with Quickbooks and Xero, and may more
Self-employed Staff
- Custom freelance pay run exports
- Bacs files for every bank
- Auto-generated self-billing freelance invoices
Hastee Pay / Wagestream
- Give staff the option to request earnings on demand
STAFFWISE
Reporting
Track measurements, metrics and anecdotal feedback with our clientarea reporting.
Explore
- Access and consolidate information within the Clientarea.
- Visualize quantitative data through charts and graphs
- Organize qualitative FAQs and comments in list format
- Review submissions and generate report cards
- Establish client accounts for access
Export
- Export all or selected data sets
- Browse and download photos
- Download as docx, pptx, xlsx, csv, etc
API
- Public API for linking to third party systems such as PowerBI
Custom reports ** Additional costs may apply
- Fully client branded
- In PDF, Excel, Word or Powerpoint
- Punchy data driven insights
- Illustrate KPI’s
- Automated delivery
- Photo gallery
STAFFWISE
Locations
Location database to automatically save and pass on crucial location information.
- Centralised Venue Information: Store essential details about each location, including contact information and key venue notes
- Flexible Check-In Points: Set specific check-in locations separate from the main venue to streamline attendance tracking.
- Scheduling & Staffing: Ensure staff have all necessary venue details when they’re booked, improving on-site efficiency.
- Survey & Inventory Management: Use locations within surveys for inventory tracking, audits, and compliance checks.
- Optimised Routing & Navigation: Help staff find the right locations with precise mapping and routing features.
- Enhanced Reporting & Insights: Link venue data to reports for better decision-making and operational oversight.
- Automated Scheduling: Create and manage call files and schedules directly from the location database for streamlined compliance and quality control.
STAFFWISE
Clients
Understand your clients spending habits, maintain updated details, and store essential notes conveniently in a unified location within our client CRM.
- Revenue overview
- Multiple contacts
- Client notes
- Set up reminders
- Client default rates
STAFFWISE
Reports
Acquire a deeper understanding of the metrics and performance of all your companies. Utilise filters to refine results and focus on key targets.
- Attendance: Rationalise attendance and gain insight into lost shifts
- Punctuality: Amalgamation of all staff check-ins into groups
- Evaluation: Staff shift evaluation history
- Profile Card Ratings: Average and totals of client ratings
- Staff Statistics: Track ethnicity, age, gender of your staff
- Distribution Map: Ensure national coverage with a district breakdown map of shifts vs staff
- Cost Breakdown: Analysis of the entire flow of costs associated with your staffing
- Expenses: Cumulative sums of expenditures across all categories
- Management Information: Track staff booker performance
STAFFWISE
Stock
Prevent stock issues and improve inventory accuracy with our stock management system.
- Track Stock Movements: Add, manage and track stock transactions between venues and staff
- Track Stock Quantity: Avoid under or over-stocking issues by logging stock quantities
- Rationalise Stock: Rationalise stock between locations and staff
FREQUENTLY ASKED QUESTIONS
Your Questions, Answered.
How does Staffwise save me time on scheduling?
Staffwise’s intuitive group scheduler and schedule import tools save 2–4 hours on jobs with 100 shifts—and even more for larger schedules. Tasks that once took days can now be completed in minutes.
Can I automate payroll processing?
Yes. Staffwise integrates with payroll systems like Xero and QuickBooks, automatically generating payroll files and self-billing invoices. What used to take 4–8 hours can now be done in 5–10 minutes.
How does Staffwise manage compliance?
Staffwise tracks ID documents, visa expirations, and compliance statuses. Staff are automatically notified to update expiring documents, ensuring 100% compliance without manual effort.
What makes Staffwise better than other staffing tools?
Staffwise consolidates everything—scheduling, compliance, payroll, and performance management—into one seamless platform, eliminating the need for multiple tools and reducing costs.
How does Staffwise improve staff performance tracking?
You can use:
○ Geofenced clock-ins for on-site verification
○ Thumbs-up/down shift reviews to monitor reliability and quality
○ Performance dashboards for actionable insights.
Can Staffwise help manage expenses like mileage claims?
Yes. Mileage claims are automated and integrated directly into shifts, saving hours of manual calculations and ensuring accurate expense tracking.
How can Staffwise help me scale my operations year-round?
Staffwise offers tools to diversify your business into areas like mystery shopping, compliance auditing, and merchandising—ensuring consistent revenue and year-round staff engagement.
Can Staffwise help me win more projects?
Yes. Unlimited staff registration means you can grow your database and mobilize staff faster, increasing your chances of securing larger or last-minute projects.